For Planners Hotel Sourcing Done Your Way
Source and manage RFPs for business events
PDFs pile up, emails scatter everywhere, and spreadsheets multiply rapidly. Hopskip’s hotel sourcing software organizes your proposals, enables thorough comparisons, and creates branded presentations—cutting your sourcing time in half while keeping you in complete control.
Save Time, Increase Your Capacity
50%
Reduction in Sourcing Time
100%
Automation of Proposal Presentations
2x
Increase in Capacity
The system is so easy to use, built with planner input, and we have seen great results. The reports and presentations that Hopskip creates have cut out work hours for us.
Chief Event Strategist, Riggs & Co.
Save Time Sourcing & Building RFPs
Reduce your sourcing time with automated proposal comparisons and branded presentation tools.
Reduce Costs for Yourself & Stakeholders
Compare venues efficiently with clear cost projections and budget tracking software.
Include Your Network, Expand Your Reach
Bring your trusted NSO, GSO, and DMO contacts into your RFPs. Manage all communications in one platform.
Quantify Your Impact & Track Success
Generate reports showing your impact on cost savings, negotiation wins, and sourcing metrics.
Source Hotels Without Frustration
87% Proposal Response Rate
Automate RFP Creation & Management
- Create custom RFP templates for recurring events
- Organize and manage RFPs efficiently
- Track proposal status
- Save and reuse common questions, concessions and contract terms
Find the Ideal Venue
- Access 150,000+ hotels globally
- Advanced filters narrow your search quickly
- Organize property notes and create collections
- Discover new venues through smart matching
Compare Proposals Efficiently
- Calculate total cost with service charges, taxes, and fees
- Generate branded presentations for stakeholder review
- Track cost savings from concessions
- Easily see which contract clauses were accepted and denied
Book with Confidence
- Lock in approved terms and rates without surprises
- Track all your contract clauses and concessions
- Coordinate booking details with hotels seamlessly
- Keep a record of hotel agreements for future reference
Show the Value of Your Work
- Generate custom reports and branded presentations in one click (Download as XLS, PDF, or PPT)
- Track negotiations across all your bookings
- Monitor key metrics like response rates, booking history, and cost savings
- Export polished reports ready for stakeholder review
The amount of time we spend on Sourcing has at least halved. Our favorite feature is the capability to download all hotel responses and proposals into a PowerPoint deck with your branding that you can send directly to the client.
Principle/Owner, Precision Planners
No Hidden Fees or Commissions
Straightforward pricing, for straightforward meeting planner software.
Book
$1,200/yr
Send unlimited RFPs
- Send unlimited RFPs
- Discover 150,000+ Hotels
- Create Hotel Notes & Lists
- Get Real-Time RFP Status Updates
- Compare Proposals Side-by-Side
- Basic Analytics & Reporting
- Download Presentations to Match Your Brand
- Message and Connect with Your Industry Contacts
MOST POPULAR
Report
$1,800/yr
Add advanced analytics
- Everything in Book, plus
- Unlimited Logins
- Track Open Pipeline
- Automate Calculations and Measure Cost Savings
- Analyze Bid History
- Access Advanced Analytics Dashboards
- Brand Custom Reports
- Create Client Profiles (coming soon)
- Integrate with APIs (coming soon)
Customize
$2,250/yr
Customize your workflow
- Everything in Report, plus
- Upload Your Own Contract Addendum
- Enterprise MSAs
- Build Proposal Webpages
- Enhanced Stakeholder Collaboration Tools
- Create RFP Intake
- Work with a Dedicated Customer Success Manager
Need something more tailored?
Let's design a solution that fits your organization. Start with a pilot program, explore custom integrations, and scale your teams on your terms.
What the Community Says
The clarity of budgets simplifies my work significantly. I also appreciate the option to convert proposals into presentations for my stakeholders.
Head of Events, VistaPrint
Our sourcing time has been cut in half. The ability to download branded proposal decks is a feature we haven't seen anywhere else.
Principal/Owner, Precision Planners
Hopskip has drastically reduced our RFP process time, saving our clients money.
President/Owner, Event Highlights
80%
reduction in RFP time
100%
of RFPs centralized
Hopskip's reports have been a game-changer for me.
Travel Services Specialist, Progressive Insurance
The best sourcing tool we've ever used.
Owner, TMN Events Inc.
We switched from Cvent to Hopskip and never looked back. The process is far superior and actually built for planners.
Vice President, Conference Operations, Medical Planners International
Cost-effective, easy to use, and top-notch customer service and community. I highly recommend Hopskip.
Senior Meetings & Events Specialist
Hopskip serves as an extension of your team behind the scenes.
Founder/CEO, Centorbi Enterprises
Our sourcing time has been cut in half. The ability to download branded proposal decks is a feature we haven't seen anywhere else.
Principal/Owner, Precision Planners
The system is efficient and user-friendly. The data points and reporting features save hours in our process and provide exactly what our stakeholders need.
Event Sourcing Manager, National Society of Black Engineers
$25K
Saved per year
25%
Increase in team capacity
10+
Hours saved creating presentations
What would you do with your sourcing time back?
Hopskip Resource Hub
Power up your event venue sourcing skills, learn industry insights & best practices, and access free resources designed for the modern event professional.
Where Event Leaders Stay in the Know
Join 10,000+ experienced planners receiving monthly insights on hotel trends, sourcing strategies, and industry intelligence. Curated specifically for those of us who never stop learning.