How Ladidadi Events & Incentives Saved $25K a Year and Grew Capacity by 25% with Hopskip

Background

Ladidadi Events & Incentives is a creative experience agency that specializes in designing and executing immersive, brand-defining events. From high-touch corporate incentive trips to large-scale client conferences, Ladidadi's team is trusted to deliver memorable experiences that connect brands with their audiences in meaningful ways.

A core part of that trust is their ability to recommend and book the right hotel for every program. Clients don't just want options, they want Ladidadi's expertise. They want a recommendation backed by industry knowledge, delivered professionally, and executed without a hitch.

That expectation puts significant pressure on Noelle and her team. Every sourcing cycle needs to be thorough, every recommendation needs to be polished, and every deadline needs to be met -- across multiple clients, multiple programs, and multiple timelines running simultaneously.

For a boutique agency where every hour counts, the sourcing process either works for you or it works against you. Before Hopskip, it was working against them.

The Challenge: Google Sheets, Manual Decks, and a Process That Couldn't Scale

Before Hopskip, Ladidadi's hotel sourcing process was held together by a combination of industry relationships, DMO and NSO contacts, and Google Sheets. It was a system built on hustle -- and for a while, hustle was enough.

But as the agency grew and client expectations rose, the cracks started to show. Tracking hotel responses across different spreadsheets and inboxes was disorganized and time-consuming. Information lived in too many places, making it difficult to get a clear picture of where any given sourcing process stood.

The most painful part of the process was the client-facing deliverable. After gathering and evaluating hotel responses, Noelle's team had to manually build PowerPoint presentations to present their recommendations, formatting slides, inserting hotel details, updating content every time a proposal changed, and repeating the process from scratch for every new program. It was creative, skilled work being eaten up by administrative busywork.

The cumulative effect was significant. Productivity suffered. Costs crept up. And perhaps most importantly, the team's capacity to take on new clients was artificially capped, not by talent or ambition, but by the limitations of their process.

"We were spending so much time building decks and tracking down information that it was hard to focus on what we do best -- creating exceptional experiences for our clients. Hopskip gave us our time back and changed the way we work."

‍- Noelle, Ladidadi Events & Incentives

The Solution: A Purpose-Built Sourcing Platform That Does the Heavy Lifting

Hopskip gave Ladidadi exactly what their old process couldn't: a single, intuitive platform purpose-built for group hotel sourcing, with the tools to manage RFPs, evaluate proposals, and present recommendations, all in one place.

From the moment Noelle's team started using Hopskip, the workflow transformed. Hotel requests that previously required manual outreach through multiple channels could now be sent through a single RFP to Hopskip's network of qualified hotels. Responses came back in a standardized, comparable format. No more piecing together information from scattered emails and spreadsheets.

But the feature that changed everything for Ladidadi was Hopskip's Decision Deck. Instead of spending hours manually building PowerPoint presentations for every client recommendation, the platform auto-generates a polished, branded proposal deck directly from the RFP responses. Every hotel option, formatted and ready to present, without a single slide built by hand.

For an agency whose reputation depends on delivering professional, thoughtful recommendations to clients, this wasn't just a time-saver. It was a competitive advantage.

“Hopskip allows me to grow my business since I can handle more clients with more volume.”

The Results

25% Increase in Business Growth Capacity

With sourcing running leaner and faster, Ladidadi's team unlocked capacity they didn't have before. The agency was able to take on 25% more client volume without adding headcount or compromising on quality. For a boutique agency where growth is measured in relationships and reputation, that capacity increase translated directly into new business, and new revenue.

Hopskip didn't just make the existing process more efficient. It removed the ceiling on what the team could accomplish.

$25,000+ in Annual Cost Savings

The time savings added up fast. By eliminating manual deck creation, reducing hours spent on administrative sourcing tasks, and streamlining the entire proposal workflow, Ladidadi realized over $25,000 in annual cost savings. For a boutique agency, that's a meaningful number, money that could be reinvested into the business, redirected toward client experience, or simply returned to the bottom line.

Efficiency at this level doesn't just improve margins. It creates breathing room to grow strategically rather than reactively.

10+ Hours Saved Per Event on Proposal Presentations Alone

The Decision Deck and automated PowerPoint features delivered some of the most tangible time savings of any Hopskip feature. By automating the creation of client-facing PowerPoint proposals, each planner on Ladidadi's team saved 5 to 10 hours per program -- time that had previously been consumed by manual formatting, content updates, and slide revisions.

Across a full event calendar, that adds up to hundreds of hours returned to the team every year. Hours now spent on strategy, client relationships, and the creative work that defines Ladidadi's brand.

Why Ladidadi Chose Hopskip Over a Generic Event Management Platform

For a creative agency that competes on quality and relationships, the right sourcing tool needed to do more than just send RFPs. It needed to support the client-facing deliverables that make Ladidadi look good, and do it without adding complexity to an already demanding workflow.

“Hopskip continues to save my team time, keeps us organized, and helps us evaluate our options during sourcing.”

‍- Noelle, Ladidadi Events & Incentives

Hopskip's sourcing-first focus meant the platform was designed around exactly the problems Ladidadi faced. Unlike all-in-one event platforms that treat hotel sourcing as a secondary feature, every element of Hopskip is built to make group sourcing faster, smarter, and more professional. The result is a tool that fits naturally into an agency workflow and makes the team look sharper to their clients from day one.

Source Hotels Faster. Win More Business. Start Free Today.

Ladidadi's story is a reminder that the right platform doesn't just save time, it changes what's possible. When your sourcing process works, your team can focus on what they're actually great at.

Thousands of planners at agencies, corporations, associations, and nonprofits are using Hopskip to source smarter, present better, and grow faster.

Ready to Ditch the Chaos?

See what Hopskip can do for your event sourcing process. Start for free today or book a demo and discover why teams like Meeting Encore are never going back to Excel.